Privacy policy

Central Building Control Partnership includes:

This privacy notice relates to:

It applies to information provided by post, application, email, telephone, face to face, text, social media and online.

The data controller

The data controller for Central Building Control Partnership is Lichfield District Council.

The council will store the data in its electronic and manual record systems and restrict access according to relevant policies and procedures.

Personal data

The personal data that is held, which may include: your title, name, address, contact details, signature, date of birth, any disability, bank/payment information and any other data relating to land ownership, insurance, and land occupation details.

In certain circumstances, it may be necessary to hold the above information about members of your family.

We will use this data:

Legal basis

The processing is necessary so the council can fulfil its obligations in relation to building control.

Where the processing is necessary to manage your role within the terms of a contract you hold with the council, data protection law describes this legal basis as necessary for the performance of a contract.

Where the processing is necessary to fulfil the council’s legal obligations, data protection law describes this legal basis as a legal obligation.

Where the processing is necessary to enable the council to exercise its legal powers, data protection law describes this legal basis as necessary for performance of a public task, or in the public interest.

Where the processing is necessary to detect or prevent crime, data protection law describes this legal basis as necessary for performance of a public task, or in the public interest.

We may need to process special categories of personal information to assess any applicant-specific conditions. Where this is necessary, data protection law describes this exemption as being of substantial public interest.


We do not need your consent to collect or process your personal information. This is because we need the information to administer your contract with the council or to fulfil our legal or contractual obligations, or in the public interest or the council’s legitimate interests. If circumstances arise that do not fall within these criteria we will seek your consent before collecting or processing your personal data.


The council may pass on your personal data to third parties for the purposes of detecting or preventing fraud or other crime, for the long term storage of records in an archive, or for taking enforcement action. These organisations may include other public sector organisations, and contractors or agencies who are assisting the council with its statutory and enforcement activities, or any other organisation where we are required or permitted by law to share information.

Your records are held within secure emails, in a secure section of the council’s information management systems, all of which are held on secure servers on the council’s network. Some records may be held in secure manual storage.

They are also stored on our secure Central Building Control Partnership web content managment system which can accessed by our external web developer.

Retention period

The council will process or retain your personal data for as long as is required by law, or in relation to other data for a period not exceeding 15 years.

Your rights as a data subject

You have the right:

We may refer any request you may make using these rights to another organisation, if they have been involved in processing your personal data.


If you are unhappy about how we handle your personal data, you can complain to the Data Protection Officer. You can also complain to the Information Commissioner’s Office.

The details for each of these contacts are:

Data Protection Officer
District council House
Frog lane
WS13 6YZ

Information Commissioner
Information Commissioner’s Office
Wycliffe House
Water Lane
01625 545745

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